The Event Reservation Process has changed!

As of April 16th, the Events Office has changed its process regarding event reservations and invoicing. The new process is as follows: 
– Units/departments will contact the Events Office to make a reservation for an event. Departments will need to provide a valid COA string. If your department does not know this information, please contact your business manager. The Events Office will not be able to move forward with the reservation without this information.

– The Events Office will create an estimate for the event, including both internal and external vendor costs. Once finalized, a requisition will need to be created in Marketplace for the internal vendors only (IPOs). Separate charges per internal department (ex/ “Facilities Maintenance Service” charges will be on IPO form 41; “RU Dining” will be on IPO form 3655). Multiple IPOs can be placed on one requisition. All external vendor requisitions/invoices will be processed through SSC separately at a later date. 

For departments/units who are submitting through SSC, we ask all Event Reservations come through our Events form. This form requires much less information than our Purchase Order Request form, and will be filtered accordingly for quicker processing. Reservations submitted through this form will be entered into Marketplace within 1-2 business days. 

For questions regarding this process, please contact Nicole Gillespie.